Microsoft Office Signature Line Mac
Add a signature line for an online document To create an underline in an online document or form, insert a table cell with the bottom border turned on. This method ensures that when someone types on the line, the line stays in place. You can create a line on its own, or you can create a line that has introductory text, such as Signature or Date. Whether it’s a new job title (congratulations!) or a phone number change, make sure you keep your email message signature up-to-date. Click File Options Mail Signatures. Click the signature you want to edit, and then make your changes in the Edit signature box.
You can add an email signature, legal disclaimer, or disclosure statement to the email messages that enter or leave your organization. You can set it up to apply to all incoming and outgoing messages as shown below. Or you can apply it to certain messages like those containing specific words or text patterns.
Watch a short video about creating a company-wide email signature.
If you found this video helpful, check out the complete training series for small businesses and those new to Microsoft 365.
Create a signature that applies to all messages
Tip
Organization-wide signatures are called 'disclaimers,' regardless of what they include. For example, they can just be a signature, or also include your address, legal disclaimer, or other information you want.
Go to the admin center at https://admin.microsoft.com.
Go to the admin center at https://portal.office.de/adminportal.
Go to the admin center at https://portal.partner.microsoftonline.cn/adminportal.
Select the app launcher , and then select Admin.
Can't find the app you're looking for? From the app launcher, select All apps to see an alphabetical list of the Office 365 apps available to you. From there, you can search for a specific app.
Select Admin centers, and then choose Exchange.
Under Mail flow, select Rules.
Select the + (Add) icon and choose Apply disclaimers.
Give the rule a name.
Under Apply this rule, select [Apply to all messages].
Tip
Learn more about applying conditions if you don't want the disclaimer applied to all messages. (This scoping article is for Exchange Server, but it also applies to Office 365.)
Under Do the following, leave Append the disclaimer selected.
Select Enter text and type your disclaimer.
Tip
Learn more about formatting disclaimers. (This formatting article is for Exchange Server, but it also applies to Office 365.)
Select Select one and choose Wrap as a fallback option. Then OK. This means that if the disclaimer can't be added because of encryption or another mail setting, it will be wrapped in a message envelope.
Leave Audit this rule with severity level selected. Then choose Low, Medium, or High to be used in the message log.
Choose Enforce to turn on the disclaimer immediately, unless you want to test it first.
Choose More options to include additional conditions or exceptions.
Choose Save when finished.
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Limitations of Office 365 organization wide signatures
You can't do the following with Office 365 signatures:
Insert the signature directly under the latest email reply or forward
Display server-side email signatures in users' Sent Items folders
Embed images in email signatures
Skip lines which contain variables that couldn't be updated (e.g. because the value wasn't provided for a user)
To gain these and other capabilities, use a third-party tool. Please do an internet search for email signature software. A number of these providers are Microsoft Gold Partners and their software provides these capabilities.
Microsoft Office Signature Setup
More resources
Microsoft Office Email Signature
- See Organization-wide message disclaimers, signatures, footers, or headers in Office 365 for information about using PowerShell.